Batch and expiry tracking software with FEFO

Batch and expiry tracking in Taajir is part of the Manufacturing add-on (Rs 2,000 a month, or Rs 11,000 a year with a yearly plan). It is not in the base Standard or Business plan on its own.

Why expiry dates need software

A food factory making biscuits, nimko or spices, or any business handling goods with a shelf life, has the same problem. Stock looks fine as a total. Inside that total, some cartons expire next month and some in six months. If the staff pick from the front of the godown, the newest stock often goes out first and the oldest expires at the back. Near-expiry stock then has to be sold at a discount or thrown away, and both come straight out of profit. When every batch carries its expiry date, you can see which stock is getting close and push it with a scheme while it still has value.

A register cannot keep up with this once you have more than a handful of batches. The glossary entry on batch and expiry tracking explains the basic idea. This page covers how it works in Taajir.

FEFO, with an example

FEFO means first expiry, first out. It is close to FIFO, but it goes by expiry date instead of the date the stock arrived. Say a snack factory has two batches of the same product in the godown:

A distributor orders 250 cartons. Taajir takes all 180 from Batch A and the remaining 70 from Batch B. Batch A is cleared before it expires, and Batch B is left with 330 cartons. If the counter had picked the 250 from Batch B, the front of the godown, Batch A could have sat until December. At a cost of Rs 2,400 a carton, 180 expired cartons would be a loss of 180 × Rs 2,400 = Rs 432,000.

Tracing a batch when something goes wrong

Now say a customer reports a packing fault in Batch B. Without batch records, you would have to call every buyer of that product. With the recall report, Taajir lists the customers who received Batch B, so you call only those customers. The 70 cartons that went to the distributor in the example above show on that list.

How it fits with production

Because batches live in the Manufacturing add-on, they connect naturally to production. Output from a production run can carry a batch number and expiry date, and that batch is then sold FEFO from stock. The same module gives you recipes with wastage, planned vs actual costing and material requirements. See manufacturing software for the full module.

For pharmacies and food traders

Traders who buy and sell dated goods without making anything, such as pharmacies and food distributors, also ask about expiry tracking. In Taajir this still comes through the Manufacturing add-on, since that is where batches and expiry are built. Before paying, use the 7-day free trial, which has full access, and run a few of your own items and batches through it to check the screens fit how you buy and sell.

What it costs

The Manufacturing add-on is Rs 2,000 a month, or Rs 11,000 a year with a yearly plan, on top of either plan. A factory with one godown on Standard yearly pays Rs 36,000 + Rs 11,000 = Rs 47,000 for the year. A factory with a production godown and a separate city warehouse needs Business: Rs 50,000 + Rs 11,000 = Rs 61,000 a year. That is less than a quarter of the Rs 432,000 of stock in the expiry example above.