Job work and tolling software for processing units

Why job work breaks ordinary stock software

A dyeing unit, a stitching unit, a rice husking mill or a plastic recycling unit often does most of its work on material that belongs to someone else. The party sends 2,000 metres of fabric or 5,000 kg of paddy. You process it and send it back, and you bill only for the work. Ordinary inventory software has no place for this. Enter the fabric as your stock and your stock value is wrong. Leave it out and you have no record of what the party gave you.

On paper, it lives in a gate pass book and a dispatch register. When a party says, 'I sent you 2,000 metres, you returned shirts for only 1,800', the owner has to rebuild the account from slips. In a busy month, nobody is sure how much of each party's material is still on the floor.

How the Job Work add-on handles it

• Material in: the party's material is received into their own material account, against a gate pass.
• Conversion recipe: you define how their raw material turns into finished output, for example 1.6 metres of fabric per shirt.
• Dispatch: finished goods go back by pieces or by weight. The material used comes off the party's account.
• Billing: the work is billed per piece or per kg, at the rate on that party's rate card.
• Guardrails: the party's balance can never go below zero, so nobody takes out more than they brought.
• Outward job work: when you send your own material to a contractor, the same tracking works in reverse.

A worked example: a stitching unit

A stitching unit in Faisalabad receives 2,000 metres of fabric from a garment party. The conversion recipe says 1.6 metres per shirt, and the party's rate card says Rs 150 per piece.

When the party asks for his balance, the answer is on screen: 80 metres of his fabric is still with you, and the bill is Rs 180,000. If someone tries to dispatch another 100 shirts, which would need 160 metres, Taajir stops it, because only 80 metres are left in his account. Per-kg work runs the same way. A recycling unit that processes 2,500 kg for a party at Rs 35 a kg bills Rs 87,500.

The rest of the business stays in one place

Many processing units also make and sell their own goods. With Taajir, the job work, your own stock, sales, purchases and the party's khata all sit in one app. If you also make goods from your own raw material, the Manufacturing add-on adds recipes, production orders and costing. Both can run together.

What it costs

Job Work (Tolling) is an add-on on either Taajir plan: Rs 2,000 a month, or Rs 11,000 for the year with a yearly plan. A unit on Standard yearly pays Rs 36,000 + Rs 11,000 = Rs 47,000 for the year. On monthly billing it is Rs 4,000 + Rs 2,000 = Rs 6,000 a month. A unit that also takes Manufacturing on a yearly plan pays Rs 36,000 + Rs 11,000 + Rs 11,000 = Rs 58,000 a year. No per-user charge, so the gate clerk and the dispatch supervisor each get a login.

Getting started

1. Start the 7-day free trial, which includes the add-on modules.
2. Import your parties from Excel and enter the material each one has with you today as an opening balance.
3. Set up a conversion recipe and a rate card for your three biggest parties.
4. From then on, record every gate pass in and every dispatch out in Taajir.

Textile processors will also find our page on garment and textile businesses useful.